About this job
Our Client 24-7 cars is a tour company that is located in East Africa and is seeking to recruit suitably qualified candidates for the above vacancy;
This position is responsible to the DIRECTOR OPERATIONS for the direction, coordination and overall management of the office policies, procedures and scheduling of work time and assignments to staff. Additionally, the Administrator will assist in marketing, research, reports and follow-up communication. The Administrator will identify, plan and implement the objectives set by the ADMIN AND HR DIRECTOR to ensure the organization’s overall effectiveness.
Duties and Responsibilities:
Responsible for the implementation and ongoing maintenance of all office policies and procedures.
Responsible for the scheduling of the company work plan in a timely manner to ensure appropriate coverage to assist staff and daily operation of organization
Manage and order supplies within the budget guidelines of the organization.
Provide guidance and expertise to staff and drivers in resolving problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
Develop, implement and conduct office staff training meetings as needed.
Design and implement staff communications programs in order to ensure ongoing, positive up and down communications throughout the organization.
Delegate responsibility to appropriate staff to ensure that the day-to-day functions and assigned projects are carried out. Personally manage the staffs that are responsible for the specific tasks, assignments, programs & events.
Responsible for encouraging the growth and assisting in the evaluation process of the staff.
Using content management systems to maintain and update websites and internal databases;
Recruiting and training junior staff, and delegating work as required;
Travelling with the team or manager to take notes at meetings, take dictation and provide general assistance with presentations;
Responsible to the DIRECTOR OPERATIONS to provide assistance whenever necessary.
A minimum of 1 year of administrative or supervisory experience in an established and recognised institution or company. Computer literacy is a requirement.
Strong leadership, management and organizational skills.
An ability to integrate and harmonize diversified functions of company operations. Effective managerial skills.
Understanding, influencing and serving others are important attributes in this position.
The ability to select, develop and motivate people and create a positive work environment.
The ability to resolve problems quickly and effective and determining appropriate courses of action, which are then reported to the DIRECTOR OF OPERATIONS.
Must display a high degree of emotional maturity while keeping difficult situations in proper prospective.
Must be flexible and have well developed interpersonal skills. Must excel in personal interactions with the staff and company clients at all levels of the organization.
Supervise the Staff and be a departmental link.
Equipment to be used:
Must be able to operate computer and other office machines such as fax, calculator, copier, telephones and so on.
Occasionally called upon to work overtime or odd schedules. Works in a typical office setting but will travel to the field from time to time!
How to Apply:
Please follow the instructions as stated below as failure to do so could lead to disqualification.
1. Send an Application letter and CV/Resume.
2. Merge these two documents into one document in either word or pdf format.
3. Do not attach or send any scanned documents, these are sometimes too large for our inbox.
4. Include the job title and/or reference number in the subject line of the email address and send your application by email to firstname.lastname@example.org
5. Only successful candidates will be contacted. For all other inquiries please contact our offices directly.
Deadline: 31st July 2012